Annual Accounts UK

Privacy Policy

Last updated: December 2025

1. Introduction

Annual Accounts UK ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website and services at annualaccounts.uk.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Email address, name, company details when you register
  • Financial Data: Bank statements and transaction data you upload for accounts preparation
  • Payment Information: Processed securely by Stripe; we do not store card details

2.2 Information Collected Automatically

  • Usage Data: Pages visited, features used, time spent (via Google Analytics)
  • Device Information: Browser type, operating system, IP address
  • Cookies: See our Cookie Policy

3. How We Use Your Information

  • To provide and improve our services
  • To generate your company accounts and tax returns
  • To communicate with you about your account
  • To analyse usage patterns and improve user experience
  • To comply with legal obligations

4. Data Security

We implement appropriate security measures to protect your data:

  • Encryption in transit (TLS 1.3) and at rest (AES-256)
  • Secure cloud infrastructure (Vercel, Neon)
  • Regular security audits
  • Access controls and authentication

5. Data Retention

We retain your data for as long as necessary to provide our services and comply with legal obligations. Financial data is typically retained for 7 years in accordance with UK tax requirements.

6. Your Rights (UK GDPR)

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Object to processing
  • Data portability
  • Withdraw consent at any time

7. Third-Party Services

We use the following third-party services:

  • Google Analytics: Website analytics
  • Stripe: Payment processing
  • Vercel: Website hosting
  • Neon: Database hosting

8. Contact Us

For privacy-related inquiries, please contact us at: privacy@annualaccounts.uk

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.